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All Jobs in secretarial & admin

5 Matching Results

Senior Administrator

Turner & Townsend
Posted :1 year ago

Assistant Staff Officer

Fingal County Council
Posted :1 year ago

Service Center Coordinator II - Salaried

Aramark
Posted :2 years ago

Receptionist

Aramark
Posted :2 years ago

Facilities Administrator

Aramark
Posted :2 years ago
Turner & Townsend

Turner & Townsend

Senior Administrator

Posted :1 year ago
Job location
Dublin, Ireland
Job category
Secretarial & Admin
Job type
Full time
Job Descriptions


Customer
service is at the heart of what we do, and you provide a high-class
professional service at all times. This role will be the dedicated
administrator for our IST unit. The successful candidate will also
support our wider business across sectors with all relevant
Administrative and co-ordination requests.

Key Responsibilities

  • Maintaining and updating project related information on the system.
  • Provide adhoc support to the team and business leads where required.
  • Able to support business generation and marketing teams in putting together bids and proposals.
  • Undertake
    daily meeting room checks, log proactive tickets, and replenish
    stationery materials ensuring meeting space is consistently provided to
    the highest standard.
  • Provide all mailroom, logistics, stationery, distribution, and reception services as required.
  • Allocate parking spaces and manage the parking areas, where applicable.
  • Assist with events set up and coordination, where applicable.
  • Undertakes site essential administration and logistical support to colleagues as necessary.
  • Demonstration of success is key to this role and you will strive to excel in the delivery of KPI's and SLA's.
  • Undertake office support tasks, site inspections and reporting as necessary.
  • When required you log and track supplier related issues and support.
  • Where applicable complete team spend trackers to assist management with operational budget.
  • Manage all travel arrangements for the team.
  • Arrange team events and meetings both on-site and external locations.
  • Update and create meeting presentations and reports as requested.
  • Complete assignments accurately and within set deadlines.

Qualifications

Knowledge, Skills and Experience

  • Presentation and influencing skills.
  • Proven ability to continuously improve and employ creative means to find solutions.
  • Proven
    ability to multitask, problem solve, manage work time, prioritise
    effectively and work on own initiative or as part of a team.
  • Excellent attention to detail and accuracy.
  • This
    position requires the knowledge of several different software packages
    (e.g. Microsoft 365. Training will be provided but it is essential this
    post holder possess good computer and IT skills.
  • Familiarity with the Facilities Management function within a regulated industry P.O. management, invoicing, billing experience.
  • Able to work collaboratively in teams and well organised.

Additional Information

Additional information

What we offer you:

  • Full time
  • Competitive remuneration and attractive range of benefits
  • 8% Pension
  • 25 days Annual leave (23 days + 2 company days)
  • Opportunity to work on impactful and innovative projects
  • Career development opportunities both in Ireland and globally
  • Opportunity to work with a diverse group of talented and collaborative colleagues

Qualifications

Leaving cert level

Skills
  • Influential Skills
  • Organisational Skills
  • Multitasking
  • Time Management Skills
Experience
  • 1
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