Job Descriptions

·         Manage procure to pay (P2P) processes within the affiliate from shopping cart generation to purchase order creation through affiliate concierge model.

·         Ensure service confirmations are completed on time to meet blocked invoice KPI targets.

·         Manage the purchase order close process to meet aged purchase order KPI targets.

·         Manage general ledger coding of shopping carts.

·         Resolve accounts payable related queries from employees, vendors, FSS and BPO.

·         Provide backup support for vendor management: vendor set-up, vendor amendments and vendor deactivation, where appropriate.

·         Provide backup support for raising of once-off payment requests (ACRs), paid outside the PO system.

·         Provide backup support for management of the contracts database within affiliate.

·         Act as the Fiori subject matter expert for the local affiliate by supporting and onboarding requestors.

·         Assist in audit preparation and all other projects assigned.

·         Be the point of contact for P2P processes and provide a holistic service to the affiliate/function through passing on requests and troubleshooting appropriately.

·         Provide administrative support to the Office Manager/HR Manager – to include Updating of Job Descriptions, Access Control Badges, Kronos updates, Assist with onboarding of new hires, Training Record , Survey tracking ,Invites for training  and General Administration duties

So, what do you need to do this role?

·3-5 years general administration experience in a varied role involving multiple stakeholders and activities.

·Education Leaving Certificate or above in related areas.

·Proven background in showing ability to manage successful P2P operation.

·Previous experience with SAP and Microsoft Office required.

·Intermediate Excel skills required.

·Ability to effectively plan and prioritise

·Strong communication and interpersonnel skills

·Strong organizational skills

·Ability to effectively multitask and prioritize

·Experience of dealing with confidential information

·Motivation to learn and develop.

·Experience in Accounts Payable processes

Skills

• Interpersonal Skills
• Organisational Skills
• Strong Communication

Experience

• 3-5 years