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Executive Assistant to Site Lead & Site Senior Leadership Team

Posted :1 year ago


Executive Assistant to Site Lead & Site Senior Leadership Team

Posted :1 year ago
Job location
Dublin, Ireland
Job category
Job type
Full time
Job Descriptions

Job Description
  • Be the key point of contact for those engaging with the Site Lead.
  • Support the Site Lead and Senior Leadership Team (SLT) in managing the day-to-day operations of the site.
  • Execute a broad variety of administrative tasks to facilitate the Site Leads ability to effectively lead the organisation - including scheduling meetings, agenda management, minute taking, action tracking and distribution, collecting and distribution of SLT metrics, designing of complex documents, reports and presentations and composing and preparing correspondence/communications.
  • Participate and manage special business projects including working with cross functional teams.
  • Support activities related to employee events, communication and recognition channels such as, scheduling, attending, tracking actions, drafting presentations, promotional materials etc.
  • Support the organisation of SLT events such as off-site training, team building activities and conferences.
  • Lead the co-ordination and agenda of important internal and external visitors, including transport, meeting rooms, catering, and restaurant bookings
  • Manage the meeting room booking system
  • Schedule flights, accommodation, and car hire for SLT
  • Time & Attendance System (Kronos) SME for the site (Training will be provided)
  • SAP SME for PO Processing.
  • Participate in Cross Functional Teams as required e.g., Site Safety Team

  • Requirements
  • Minimum of 2 years’ experience working in a similar role
  • Third Level Qualification in business or related discipline (NFQ Level 6)
  • Expert knowledge of Microsoft office – Excel, PowerPoint, Word
  • Knowledge of SAP for PO processing an advantage
  • Knowledge of Time and Attendance & HR systems an advantage
  • Time Management and ability to meet deadlines
  • Verbal & Written Communication Skills
  • Strong organizational skills and ability to multitask
  • Demonstrated business acumen and knowledge with excellent interpersonal / communication skills and a flexible, proactive and innovative approach to work.

  • Qualifications

    (NFQ) L6/L7

    • Communication Skills
    • Microsoft office
    • Presentation Skills
    • Organisational Skills
    • Multitasking
    • Proficiency in MS Office Strong leadership and communication skills
    • 2+