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Executive Assistant to Site Lead & Site Senior Leadership Team
AbbVie
Posted :1 year ago
AbbVie
Executive Assistant to Site Lead & Site Senior Leadership Team
Posted :1 year ago
Job location
Dublin, IrelandJob category
ExecutiveJob type
Full timeJob Descriptions
Job DescriptionBe the key point of contact for those engaging with the Site Lead. Support the Site Lead and Senior Leadership Team (SLT) in managing the day-to-day operations of the site. Execute a broad variety of administrative tasks to facilitate the Site Leads ability to effectively lead the organisation - including scheduling meetings, agenda management, minute taking, action tracking and distribution, collecting and distribution of SLT metrics, designing of complex documents, reports and presentations and composing and preparing correspondence/communications. Participate and manage special business projects including working with cross functional teams. Support activities related to employee events, communication and recognition channels such as, scheduling, attending, tracking actions, drafting presentations, promotional materials etc. Support the organisation of SLT events such as off-site training, team building activities and conferences. Lead the co-ordination and agenda of important internal and external visitors, including transport, meeting rooms, catering, and restaurant bookings Manage the meeting room booking system Schedule flights, accommodation, and car hire for SLT Time & Attendance System (Kronos) SME for the site (Training will be provided) SAP SME for PO Processing. Participate in Cross Functional Teams as required e.g., Site Safety Team
RequirementsMinimum of 2 years’ experience working in a similar role Third Level Qualification in business or related discipline (NFQ Level 6) Expert knowledge of Microsoft office – Excel, PowerPoint, Word Knowledge of SAP for PO processing an advantage Knowledge of Time and Attendance & HR systems an advantage Time Management and ability to meet deadlines Verbal & Written Communication Skills Strong organizational skills and ability to multitask Demonstrated business acumen and knowledge with excellent interpersonal / communication skills and a flexible, proactive and innovative approach to work.
Qualifications
(NFQ) L6/L7
Skills
- Communication Skills
- Microsoft office
- Presentation Skills
- Organisational Skills
- Multitasking
- Proficiency in MS Office Strong leadership and communication skills
Experience
- 2+
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