How to Respond to an Interview Request: Examples & Sample Emails

How to respond to an interview request
Share on facebook
Share on twitter
Share on pinterest
Getting a response from a hiring manager is a highlight of the job search. You have put in the work and the applications and not it is time to move the conversation to the next level. When a recruiter responds to your job application with an interview request, it is essential to get back to them quickly and with enthusiasm. It can be hard to know how to respond to an interview request too. Therefore, in this article, we will share with you how to do exactly that.   How to Respond to an Interview Request  To respond to an interview request, you should follow the steps below: 
  1. Begin your email by thanking the recruiter for their consideration.  
  1. If you are really interested in the position, provide them with your availability as well as your contact information.  
  1. If you are not interested, respond to them politely with a short explanatory message.  
  1. Avoid using any kind of slang, emojis or emoticons. 
  1. Remember to proofread your messages before hitting send for typos.  
Sample Responses  In the case of an employer requesting an interview, you should send your response the same day. This shows enthusiasm for the role and respect for the employer’s time. Follow the same steps as above and it should look like this:  Dear Mr. Bloggs  Thank you for your consideration and the invitation to interview for the Content Manager role at Bloggs Social Media Marketing. I am available this Thursday at 2 pm and I look forward to meeting with you to discuss this position in more detail.   Please let me know if I can provide any additional information prior to our meeting on Thursday afternoon at your offices.   Sincerely,   Kate Lynch  Phone: (353) 86 754 8030  This response is clear, short and positive. It reinforces the location and date of the interview too. There is no need to include any other details as you will discuss the specifics in the interview.   How to Respond If a Hiring Manager Asks You to Call to Schedule an Interview  Another kind of email you may receive from a hiring manager is a request to call the employer’s offices to schedule an interview. Although the employer wants you to call, you could also consider sending a brief confirmation email. It should look something like this:  Dear Mr. Bloggs.  Thank you for considering me for the Content Manager role at Bloggs Social Media Marketing. Per your request, I will call you tomorrow morning to arrange for an interview.   I look forward to speaking with you. Please let me know if I can provide any additional information.   Sincerely,   Kate Lynch  Phone: (353) 86 754 8030  How to Respond if a Hiring Manager asks you to Email to Schedule an Interview  Hiring managers sometimes request that you email another individual to schedule an interview. This is likely to be someone you have not yet contacted in the job application process. In this case, you need to write two emails: a reply to the employer’s email and another to the person arranging the interview. Once again, it is essential to respond promptly to the hiring manager and remain brief in your reply. Here are some examples:  To the employer:   Dear Mr Bloggs.   Thank you for considering me for the Content Manager role at Bloggs Social Media Marketing. Per your request, I will email Mary Walsh to arrange for an interview. I look forward to speaking with you and additional members of your team.   Please let me know if I can provide any further information in the meantime.   Sincerely,   Kate Lynch  Phone: (353) 86 754 8030  To the person arranging the interview:  Dear Mrs Walsh.   I received an email today from Joe Bloggs requesting that I contact you to schedule an interview for the Content Manager role at Bloggs Social Media Marketing. At your convenience, please let me know when you have openings in your schedule.   I am excited to learn more about the opportunities at Bloggs Social Media Marketing and look forward to discussing the role in greater detail.   Sincerely,   Kate Lynch  Phone: (353) 86 754 8030  Conclusion  Responding to an interview request is just the beginning of your communication. So, set the tone in that first response and you may increase your chances of moving forward in the hiring process. Once you have secured a first-stage phone interview, you should be prepared to answer common interview questions and discuss your salary expectations.

Share this post with your friends

Share on facebook
Share on google
Share on twitter
Share on linkedin

Leave a Comment

Your email address will not be published. Required fields are marked *

Let's Talk